Managing Recruitment Archives: Search, Redaction, and Handoff Checklist (2026)
Recruitment archives fail when they are unsearchable or over-retained. This checklist keeps teams fast and careful.
Access & purpose
- Only hiring roles can query archives
- Each capture has source URL + date
- Retention matches jurisdiction + company policy
Search readiness
- Titles include role family + seniority + location (as appropriate)
- Tags for skills and channel (referral, inbound, outbound)
Redaction & exports
- Exports for legal review remove notes not meant for disclosure
- Screenshots avoid adjacent unrelated PII in the viewport
Handoff
When a req reopens, your archive should answer: “What did we already know publicly about this candidate’s profile at sourcing time?”
Try PageStash for structured capture →
Related: managing recruitment archives · talent pipeline public archive
