How to Archive Candidate Profiles for Future Openings (Compliance-Conscious Guide)

Archiving candidate profiles is not “save everything forever.” It is evidence with boundaries.

Start with policy, not software

• Purpose limitation — Why are you retaining this profile?
• Retention windows — Align with HR/legal guidance for your region
• Access control — Who can search archived captures?

Technical hygiene

• Capture what was public at the time of sourcing—avoid paywalled or non-public material
• Prefer workspace-level archives with audit-friendly exports
• Keep timestamps and source URL attached to every capture

When clipping helps

When a public profile later changes, you can still verify what was visible during sourcing—without relying on memory.

Use PageStash for defensible capture →

Related: how to archive candidate profiles · managing recruitment archives